Monthly Archives: September 2017

Details About Working With an Online Travel Agency

When you are looking to book your next vacation or your next business trip, you may be considering using an online travel agency. Before you decide to do so, however, you should be aware of what to expect from an online travel agency so you can determine how best to match that to your own unique needs. There are several different levels of service in which to classify online travel agencies, the level you need depends on your trip requirements as well as your personal travel and leisure preferences or desires.

Quite simply, you should be able to find an online travel agency that can fulfill any expectation you may have. Whether you prefer self-service travel plans where you do all of your own searching and booking, or a full-service online agency that handles every detail on your behalf, there are many options available. Depending on the type of travel you will be undertaking, there are also various options that you can consider among online travel agencies. Some specialize only in travel packages, while others offer a la carte menus of travel services for you to pick and choose.

There are several expectations, however, that are universal to all online travel agencies. These have to do with the minimum level of service provided and the quality and competitiveness of the types of travel being sold. It is best to qualify the online travel agency on all of these expectations before you choose to enter into partnership with them for the travel you are seeking to plan.

The first universal expectation that you should have for your online travel agency is having a variety of destinations and packages available to choose from. It does not matter what specialty the agency might have, from full-service travel to niche travel such as cruises or unusual destinations. No matter what is being sold, you always want to partner with an agency that provides options. While the first option you see may very well end up being the best choice or the best value, you will have no means of determining that unless other options are available for comparison. Good self-service travel sites will readily offer you comparison information. Full-service online travel agencies should compile that same information and present it to you when you are in the process of making a decision.

The second universal expectation you should have when using an online travel agency is that they offer the same basic types of vacations from more than one carrier or provider. For example, you can choose between two major airlines for the same New York-to-Miami flight leg of your trip. If an online travel agency represents only one brand, they are not truly a travel agency; instead, they are a representative of that brand. If only one brand were offered, customers would have no means of evaluating whether the services and products offered were of value or were worthless. Having a number of providers to choose from when selecting hotel or airfare or cruise line shows that the travel agency is actively updating its site with the best prices and options currently available.

The third universal expectation that you should have for your online travel agency is price competitiveness. Although travel agencies sometimes charge fees to travelers in order to off-set their cost of doing business, those fees must be fair. The charges for the actual travel services you see published through online travel agencies should be no more than what you would pay if you went directly through the provider, and, in fact, less if bundled with other services.

The final universal expectation that you should have for your online travel agency is a service-level guarantee that ensures you get what you pay for and are treated in a courteous and appropriate manner. Online travel agencies should also offer some form of a guarantee for your purchases that no foreseeable action on their part or the part of the service provider will interrupt your travel. They cannot warrant against freak or random occurrences, but they can ensure that their own offerings are solid before offered.

Perhaps the best thing about using an online agency is the availability of customer reviews and feedback you can read before making a final purchase. Another nice convenience, for repeat customers, is the ability to create your own customer profile that allows you to save certain options in your preferences that will streamline future vacation planning. You can save time and hassle by storing any corporate or membership discount numbers, frequent flyer numbers and other pertinent information on your customer profile.

The expectations you hold for the online travel agency you select as a partner may be varied. If they can uphold these four basic standards of quality, you can be assured that you are getting sound representation and the best deals available.

Jeremy Foster is a freelance writer who writes about vacations all over the world, often focusing on special deals and exclusive information one would receive through working with travel agencies.

Travel Website Dictionary

For the benefit and convenience of the traveler and adventure lover travel dictionary is compiled. This dictionary provided a complete guide to all the aspects of traveling. You might be a regular business traveler looking for some discount on travel cost or the wanderlust looking out for a vacation that many travelers do not take. For every kind of traveler with whatever their requirements, website dictionary is the solution.

There are a number of things that go into planning a vacation and without a good travel dictionary this is impossible on your own. The road map has to be conceptualized and the itinerary must be sorted out. While you can get a customized itinerary for you self you can also select one suitable to your travel destination from an array of great tours travel website dictionaries boast of.

Only a travel website dictionary will be able to get you the latest updates on prices of tours, discount packages and the umpteen frills all travelers look out for. You can get them right in your inbox by signing up with them. The latest fares and the festivals are all listed on travel website dictionaries.

Before spending your hard earned money on a lavished tour it’s always a good idea to sample its preview. And what better way to do that than through the eyes of experienced travelers and their travelogues. On a travel website dictionary you get the opportunity to communicate with there travelers who have been to the sites where you plan to go. Get the best tips and cultural information on the food habits, dress code and religious customs before you arrive.

A travel website directory is one that gives you the chance to sit back in your easy chair and book a travel guide over the net. Isn’t it a better proposition to have your travel guide waiting for you on arrival than to scout the alien city seeking one out. Travel agents who register on travel website dictionaries have a name for themselves, and can give you the right information which many guide books are unable off.

A travel website dictionary is also regularly updated and you will get all the latest information about new sites to visit, the recent change in hotel room tariffs and what is new in town. You can source contact numbers and get more information from their websites and agencies that have been listed. A Travel dictionary has a huge list of hotels, taxi services, insurance companies, travel guides and travel tips that you cannot expect to find any where else.

At The Best Travel Website you get to interact virtually with other travelers through their websites where travelers log on and submit their travel experience and stories. They review the adventures and the ways to travel amongst the best travel review websites of hotels and fares.

Deducting Travel As a Business Expense

As a general rule, travel expenses are deductible as a business expense as long as the expense is considered by the IRS to be an ordinary and necessary business expense under (IRC section 162). But when you incur a travel expense outside the United States, that is when the rules begin to change. Do not assume that 100% of your foreign travel expenses are tax deductible. And better yet, consult with your CPA during the planning phase of your foreign travel in order to maximize your opportunity for a tax deduction.

General Rules Regarding Travel Expenses:

Travel expenses traditionally includes the following categories of expenses associated with at least one overnight stay (i.e. where sleep is required while away from home):

1. Transportation Costs – Transportation includes airplane, train, bus, car, or ship between your home and business destination. It also includes commuter bus, taxi and limousine transportation.

2. Baggage and Shipping Costs- This category includes the cost of sending baggage, samples, display materials between regular and temporary work locations.

3. Lodging Costs – Such costs include overnight hotel stays and temporary housing costs.

4. Meals – Allowable meals expenses include food, beverage, tips and tax. If the meals qualify for a tax deduction they may be 50% or 100% deductible. Meals between employees/employers are generally not deductible unless a business purpose can be substantiated. In cases in which there is a business purpose, the meal is eligible for a 50% tax deduction. Meals also include customer-related meals in which business is discussed (50% deduction).

Also allowed are meals related to business-related travel that includes an overnight stay (50% deductible. If the overnight travel is related to an employer-sponsored social or recreational event the meals are 100% deductible. If the meal is related to promotional activities that are made available by the business to the public such costs are 100% deductible.

5. Cleaning – This category includes dry cleaning and laundry expenses incurred during your travel period.

6. Telephone – Business calls, fax costs or other communication costs associated with the business travel are deductible.

7. Tips paid for any travel expense category are allowed as a tax deduction

8. Other – Other costs related to the business travel might include internet fees, computer rental fees, equipment rental fees, supplies etc.

Travel expenses must be temporary in nature. What this means is that the travel period cannot last more than one year. If the travel lasts more than one year all of the travel expenses become non-deductible.

Special Rules:

1. Conventions – In order for travel costs associated with a convention to be tax deductible, such costs must be directly related to your company’s business and must benefit your company’s business. Conventions outside North America are allowed, however, there is reasonableness test that must be met. Reasonableness is based on the purpose of the meeting, activities taking place at the meeting, activities of any sponsors, homes of sponsors and other material facts and circumstances that the IRS will consider in determining eligibility for the tax deduction.

2. Cruise Ship Conventions – If the convention meets the ordinary and necessary business purpose test and the reasonableness test then the IRS will permit a tax deduction equal to $2,000 per person, per year for travel expenses incurred in connection with the cruise ship convention as long as the ship is a U.S. flagship and all ports of call are located within the United States or its possessions. In order to deduct cruise ship convention travel expenses the business must attach two written statements to their tax return. Statement #1 must be signed by the business owner. This statement specifies the number of hours each day that were devoted to business activities, total days of the trip and the program of business activities on the ship. Statement #2 must be signed by an officer of the cruise ship convention organization and provide detailed schedules of the meetings and the number of hours the taxpayer attended.

3. Travel Outside the United States – Only costs associated with the days in which business was conducted are allowed as a travel tax deduction. Business days include days spent traveling to and from the business destination. Days spent on non-business activities are not counted as business days. Weekends and holidays are considered business days if they fall between the business days. Where part of the foreign travel includes non-business days, travel costs must be prorated by dividing the number of business days by the number of total days. This
percentage is then applied to the total travel costs in arriving at the tax deductible travel expense deduction.

4. Non-Convention Cruise Ship Travel – The travel deduction allowed for this type of travel is determined by the IRS every year, so it changes every year. IRS publication 463 lists the daily deductible amounts allowed(called per diem rates). You multiply the per diem rate by the number of travel days in arriving at your tax deductible travel expense amount. If meals are a separate charge you are allowed to deduct 50% of the meal costs in addition to the per diem amount.

For more information please consult with a tax advisor or attorney.

Tom is a Certified Public Accountant, a Certified Financial Planner, CLTC (Certified Long-Term Care) and President of Cerefice & Company, the largest CPA firm in Rahway, New Jersey. Tom works with clients helping them manage their money, retirement planning, college savings, life insurance needs, IRAs and qualified plan rollovers with an eye towards maximizing tax benefits and minimizing taxes. Tom is founder of the Rich Habits Institute and author of “Rich Habits”.

Travel Insurance Options for Traveling Abroad

Travel insurance is just one of things that are necessary when traveling abroad. Travel insurance can be a very practical solution to providing protection for unexpected emergencies while traveling. This type of insurance protects your investment and allows individuals to travel with peace of mind. There are several options available for going abroad depending on the length and type of trip. Travelers can easily compare plans from leading providers, receive quotes and purchase a plan instantly. Travel insurance can insure against unexpected illness, injury, employment loss, luggage loss and more.

It can provide coverage for Trip Cancellation and Trip Interruption. This insurance provides coverage due to unforeseen illnesses or death. Pre-departure trip cancellation insurance provides protection in the event of the traveler having to cancel flight or hotel reservations due to an immediate member of the family’s death or illness or other covered events. Trip interruption insurance provides benefits if the traveler is unable to continue the covered trip after departure due to covered events. As an option, there are companies that also provide policies that cover cancellation for any reason.

Another option available for travelers insurance is for medical emergencies. This type is beneficial particularly when visiting abroad. Insurance for medical emergencies will provide coverage for doctor visits, medication and even evacuation for medical emergencies. This is particularly important for individuals with chronic conditions or those traveling to underdeveloped countries. Travelers may also have the option of insurance that will provide coverage for tickets that are not refundable and the trip has to be cancelled. Some insurance will even cover missed flights, which can be, a life saver due to delays and overcrowding.

Baggage protection is another type of insurance available. This type of insurance covers direct loss, theft, and damage of your luggage during the covered trip. Travel Accident Protection is another insurance choice that is available. This type of insurance provides coverage for accidental death and dismemberment. This type of insurance provides protection if the traveler is injured in an accident and suffer a loss while covered under this type of plan. A comprehensive travel insurance plan is a great option and a very popular choice for vacationing abroad. This option can provide a wide range of insurance coverage and may even allow travelers to choose what options to incorporate which is why it such a popular choice.

There are several types of companies that offer insurance for travelers. Most travelers prefer to purchase this insurance directly from travel insurance agencies or companies. It is also offered by most companies that offer tours as they generally offer insurance to their clients. Major cruise lines as well offer the option to purchase travel insurance. Cruise line operators usually offer a host of plans to travelers when they schedule a cruise. Travelers can purchase insurance from a travel agent which is very convenient to purchase travel and insurance in one place.

Once you think about the high price of travel and the low price of insurance, this type of insurance is a very reasonable investment. There are plenty of things to worry about when traveling but by protecting your vacation plans with affordable traveling insurance, unforeseen events do not have to be one of them. Since it is not possible to foresee what may happen during travel, a insurance plan is a great value. Travel insurance can slash your losses in numerous situations.